Hartshorne & Mehl: Legal Administrative Assistant Position Available

We are currently seeking a Legal Administrative Assistant to join our team. This is a full time, permanent position with a competitive benefits and compensation package. Our firm offers a positive and inclusive work environment, top-quality litigation work with excellent lawyers and a small firm atmosphere. This is your opportunity to join an enthusiastic and hard-working team environment working directly with a Lawyer. Legal Administrative Assistant daily duties, under the guidance of a Lawyer and or Paralegal, include:

•  Drafting and proofreading correspondence and standard BC Supreme Court forms;

•  Maintaining a bring forward system, including determining deadlines in accordance with the BC Supreme Court Civil Rules and entering all mandatory deadlines into electronic format;

•  Maintaining appropriate limitation dates where applicable;

•  Scheduling trials, examinations for discovery, IME’s, conference calls, client meetings and independent initiation of all required correspondence associated therewith;

•  Preparation of documents for experts;

•  Preparation of exhibits for examination for discovery and trial;

•  Review and preparation of bill payments as appropriate;

•  Preparing and updating trial binders;

•  Daily filing and photocopying;

•  Opening files; Closing files, to include review of documents and exhibits and determination of documents to be destroyed and/or retained pursuant to Law Society Rules and Guidelines;

•  Typing dictation/transcription; and

•  Performing other related LAA tasks as requested by Lawyer. Your qualifications include:

•  Successful completion of a Legal Administrative Assistant program from an accredited institution (certificate or diploma required);

•  Excellent written and verbal English communication skills;

•  Proficient in all aspects of Microsoft Office (Word, Outlook, Excel), experience working with Worldox and Esilaw is an asset;

•  Ability to multitask and prioritize work;

•  Strong organizational skills;

•  Ability to work well under pressure and in a fast-paced environment; and

•  An understanding of the British Columbia Supreme Court Civil Rules.

Applicants are invited to apply with a cover letter, resume and list of references by email to Tracey Slaght at tslaght@hartmehl.com.